Writing a reference letter for an employee

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Very soon we will be launching a new visual identity, refreshing the design of the site and adding lots of new functionality please click for source enhance click learning experience and the website's usefulness.

Phase 2 will include badges, learning plans linked to accredited competency frameworks, wikis for collaborative content development and new content from international thought leaders and academics. The site will continue to follow our ethos of free work and life learning, and the redevelopment and ongoing management will be delivered by our partner Accipio. If you are interested in contributing content or your view on where we should take Businessballs next, please email ask businessballs. When writing a reference letter never include any negative criticism or defamatory comments as this could constitute libel.

If you have nothing good to say about a person it is better to say nothing at all, and simply decline to write a reference letter. The same applies to giving references over the phone - negative verbal references could be deemed slanderous. There are also implications for verbal references and writing references letters stemming from Age Discrimination Laws and Equality Legislation and related best practice.

It's better to approach requests for writing references letters positively - everyone has at least one or two good qualities which can be mentioned. If your organization has policies for managers writing reference letters for employees or ex-employees, follow the rules for instance requiring reference letters to be approved by HR department. If you require a reference from your employer it sometimes helps to draft one yourself for your manager or HR department - many managers do not have the time or are unsure about what to write, so ask if a draft reference letter would be helpful.

Here are some examples and templates for reference letters which cover most situations.

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If the addressee is not known or the reference letter is required for general purposes, use 'To whom it may concern', instead of 'Dear Sir or Madam'. Obviously if the addressee is known then use the full name and address as this will increase the professionalism, and thereby the credibility, of the letter. Character reference letters should be recently dated, short and to the point, and very professionally presented. Poorly presented, two-year-old, 5th generation photo-copied reference letters full of spelling mistakes and coffee stains will almost certainly do more harm than good.

The overall quality of the reference letter reflects directly on the person who is the subject link the reference letter. Ensure you are acting within your authority if you are writing on behalf of an organization using the official letterhead. If, as a manager you wish to give a reference but are not permitted to do so by your organization - which would be very unusual - you might consider providing one in a personal capacity on your own private letterhead.

For all requests for writing reference letters, remember the maxim 'If you can't say anything good, don't say anything'. The extent to which you praise the person in a reference letter depends on your own personal feelings - if you want to help the person a lot then do so: In the UK the Data Protection Act has important implications for employement references, and references for other purposes such as education.

See the section dealing with Data Protection and 'Subject Access Rights' in relation to references. This is essential for employers, and very useful too for individuals, in terms of rights of access to references. These references letters tips and references letters samples generally use spellings based on UK-English common form, for example, 'recognise', 'organise', 'specialise', whereas US-English uses the 'ize' spelling.

Please change the spellings in your own references letters to suit your situation. It's a matter for your own discretion how much praise and positive information to include in the reference letter, hence the optional items. Their job of position carries the following responsibilities describe briefly the job. Name is skilled in details of skills and is also characteristics - eg reliable dependable, a good communicators, etc.

Yours faithfully, etc Spelling note: In these cases follow the same principles: If you need a personal or character reference always ask the writer if it would help to provide them with a draft. Writing reference letters is time-consuming and difficult for many people - offering to provide a draft may sound cheeky, but it is often necessary and much appreciated by the reference giver incidentally called the 'referee'. Be aware that offering to provide a click character reference relating to a person's court proceedings may lead to your being asked to appear in court as a character witness - so be sure that whatever you write you'd be comfortable stating it in a court of law.

State relationship - social, business, working together in some other capacity, club, activity, project, etc.

I'm happy to provide further information if required. First ensure that you are personally comfortable with the responsibility of providing the character reference and potentially being called to appear in court as a character witness the accused legal team click normally advise you on how best you can help - if in doubt ask.

When using the sample letter below you can substitute the relevant character aspects of the accused that you wish to endorse or support, and which should logically relate to, and counter, the type of behaviour alleged in the court charge. If the charge relates to violence you should try to endorse and describe peace-loving attributes; if the charge relates to dishonesty, obviously try to endorse and describe honesty attributes.

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Integrity endorsements are obviously helpful for any situation because they hopefully support the validity of the accused person's own statements in court. It is important to bear in mind that whatever you write you should be comfortable and capable of reliably repeating, and potentially providing examples, if required, under oath in court. Both the prosecution and defence sides have the right to force witnesses of all sorts to appear personally in court, and while most written statements and letters do not lead to a requirement to appear in person, the possibility of the need arising always exists.

To whom it may concern or Your Honour, or as advised by legal team Person's Full Name heading I have known name for number years as state relationship - business associate, staff member, socially, etc. I can confirm that he is a man of great integrity, is extremely dedicated to his family and work, and is entirely peace-loving.

For your information, I am personal statement building your own credibility - details of position held and any other details that help build your own credibility, particularly any experience in judging the characteristics or behaviour referenced above. Yours faithfully Position if applicable Spelling note: See below for a sample reference letter relating to payment and credit-worthiness Here's an example of a trade reference letter relating to quality of service.

Use a letterheaded sheet, and date it. The subject of the trade reference letter could be a company, a sole trader or freelance supplier. Use the name of the person or the company as the heading. Letters like this typically begin with 'To whom it may concern', which enables the reference to be used for different people requesting one. Then insert the heading, and follow with your reference statement s. It will help you to write the letter if you ask the supplier what they feel will be most useful to include.

Be honest, and as generous in your praise as you can be. As with any reference request, if you cannot say anything positive, say nothing at all.

As with any reference request, if you cannot say anything positive, say nothing at all. Better to ask them exactly what you want to emloyee. When an employee asks if you will provide a letter of reference for them, ask them to give you a copy of their resume and, if possible, copies of the job advertisements to which they are applying. Name is skilled in details of skills and is also characteristics - eg reliable dependable, a good communicators, etc. Reference Letter Example for an Employee To Whom it May Concern: If an employer wants a professional reference, then the writer of that letter probably worked with the candidate in a supervisory capacity. Character reference letters should be recently dated, short and to the point, and very professionally presented.

If you are writing a letter like this on behalf of your organization for one of its suppliers, ensure you obtain necessary approval from a director or appropriate authority typically a finance or purchasing directorand in certain circumstances for significant or very important references you could actually ask the person in authority to sign the letter and send it in their name. Their work has been a major factor in our website's success, helping it to become one of the most visited resources of its kind on the Internet.

Writing a reference letter for an employee

I can confidently recommend New Company Ltd as a solid and reliable supplier, and experts in their field. Yours faithfully trade reference here sample - click here worthiness This is an example of a trade reference letter relating to a person's or organization's credit-worthiness and reliability for making payments. You may be asked by one of your suppliers or customers for such a reference letter, which they will present to a new supplier who is seeking assurances of their financial reliability and credit-worthiness.

  • Muriel did a terrific job in her position and was an asset to our organization during her tenure with the office.
  • Advice for Writing a Reference Letter Focus on the job description.
  • Throughout her time with our organization, she demonstrated critical skills that would make her an excellent employee at your company.

Be honest, and avoid negative comments as this amounts to defamation. Yours faithfully request for reference from past employers and referees - examples and template This template is for employers seeking references from current or previous employers or other character referees for job applicants, candidates and interviewees. The template can be amended for sending to other nominated referees eg. When seeking a reference about a potential new employee or job candidate you should ask permission of the person involved. Failing to do so undermines trust and confidence before the new person has even started the job, and sends a signal that the employer does not have strong ethical standards.

Failing to divulge information relating to data obtained and held about an individual also has implications in the UK under the Data Protection Act and individual's rights of access to references. In any event, being open and cooperative about seeking references displays trust, and demonstrates positive and ethical standards - all of which of course are very appealing employer qualities in the eyes of most employees, and especially high calibre employees. Good practice assumes that employees should always be informed clearly through appraisals and other processes as to their weaknesses, failings and transgressions.

Keeping such information secret only stores up problems for the future. Sending a template or 'pro-forma' containing relevant criteria makes it easier for the reference provider than simply asking to provide a reference, which stumps many referees. Better to ask them exactly what you want to know. Sending a specially created form for references therefore increases your chances of getting a reply at all, and also getting the answers about the person's characteristics and history that you most need.

As with all of the free templates on this page, employers should check with their relevant employment law department or advisors before creating, adapting and using letters and forms relating to references and recruitment, so that legal implications can be properly considered. International employment law varies around the world, and changes over time, for example the Ageism legislation effective in the UK in October When requesting and providing references it is important to act within all relevant laws relating to discrimination gender, race, disability, etc in addition to the laws surrounding libel and defamation, etc.

Feel free to change any of the criteria or positioning statements in the sample template below, especially if sending it to referees who are not previous or past employers character referees, for example. For most references the criteria listed below are too many.

This way, you can focus on the requirements of the position. I'd be grateful for you to provide whatever details you feel able to according to the criteria below. Recommendation Letter for Employment Promotion This recommendation letter for employment promotion is meant for the position of a consultant. Try to include language from the letteer description in your letter. Support Employee reference letter sample Use this sample letter of reference as guide for the structure and contents of a personal recommendation or reference.

Delete what you don't need so that you don't waste people's time providing information that is not needed. You could also if you'd like to be very progressive and open about this even ask the applicant or job candidate if they'd like anything else of relevance to be added to the form, as might enable the clearest and most helpful outcome from the exercise. Little is gained from being secretive about things, whereas much can be gained from being open visit web page up-front.

Either incorporate this template within a letter or attach it to a covering letter, and send it to the nominated reference provider s. You will improve response rates if you send a stamped addressed envelope with the reference request. Additionally in the UK you can help inform yourself and others about how the Data Protection Act relates to click at this page references and other types check this out references, such as for education by reading and enclosing a copy of the official Good Practice Notes relating to Data Protection and References, explained and available in the Data Protection and Access Rights section below.

Communicating and agreeing clear expectations with people will always greatly improve your success in everything you do, especially in sensitive areas such as requesting and giving employment references. Leave sufficient space for comments between each point. If you include every possible criteria on your 'master' form, you can delete the criteria which do not apply for each reference request situation.

The above has applied for a job as I'd be grateful for you to provide whatever details you feel able to according to the criteria below. Please don't write anything that might compromise you or your organisation if applicablealthough where clear evidence exists of significant negative history, especially of a serious nature, then we'd be grateful for such information.

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3 Comments
  1. Writing a reference letter for an employee
    Kasar 24.07.2017 в 01:43

    I congratulate, a brilliant idea

  1. Writing a reference letter for an employee
    Malakinos 26.07.2017 в 12:24

    You, probably, were mistaken?

  1. Writing a reference letter for an employee
    Maura 26.07.2017 в 17:13

    Excuse for that I interfere … To me this situation is familiar. It is possible to discuss. Write here or in PM.

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